Free Individuals & Personal generator
Personal Property Bill of Sale
Proof that a car, boat, piece of equipment, furniture, or other personal property legally changed hands, with the price, condition, and an as-is disclaimer.
What is a Personal Property Bill of Sale?
A Personal Property Bill of Sale is proof that an item legally changed hands. It records the price, the condition, and an as-is disclaimer, and it works for a car, a boat, equipment, furniture, or any other personal property.
Anyone selling or buying a used item privately who wants a paper trail: for the DMV, for taxes, or just to prove the deal is done and the item was sold as-is.
Personal Property Bill of Sale template, current for 2026
Vehicle-specific fields (VIN, odometer with the federal disclosure) appear only when the item is a vehicle. The as-is, no-warranty language follows the current UCC, and the odometer disclosure meets federal 49 CFR Part 580 in the electronic-title era. Payment by crypto or a payment app is covered, and remote online notarization is an option.
How HDAi does this differently
Unlike a static form, HDAi runs a guided interview and assembles your Personal Property Bill of Sale as you answer. When you want it finished, a licensed Hart David Carson attorney reviews it and tailors it to your facts before you sign. The interview and the first draft are automated. The judgment belongs to an attorney.
What you’ll be asked
A short interview in plain language that asks only what this document needs.
- Who is selling the property? The seller (transferor) is the person or entity giving up ownership and transferring title. We need their legal name and address to identify who is conveying the item and making the warranties.
- Who is buying the property? The buyer (transferee) is the person or entity acquiring ownership. Their legal name and address establish who receives title and is bound to pay the price.
- On what date is this sale being made? The effective date fixes when the bill of sale is entered into and, unless you specify otherwise, when title and risk of loss pass to the buyer.
- Which U.S. state's law governs this sale? The state whose law controls interpretation and any dispute, and whose courts are the exclusive venue. Choose where the property is located, where the parties are, or where the sale is being completed.
- What type of personal property is being sold? The category tells us if title and registration details are needed (vehicle, boat) and if a federal odometer disclosure applies, and it shapes the description and any title-transfer language.
- Describe the item(s) being sold in detail. A precise description is what proves exactly what changed hands. Include make, model, color, dimensions, materials, quantities, and any distinguishing marks or included accessories.
- What is the VIN, hull number, or serial number? (if any) For titled or serialized goods, this unique identifier ties the bill of sale to the specific item and is often required by the DMV or registration authority.
- What is the model year? (if applicable) For vehicles, boats, trailers, and equipment, the model year is part of the item's legal identity and affects value and registration.
- What is the make / manufacturer? (if applicable) The manufacturer or brand further pins down the item and is typically required on title-transfer forms.
- What is the model? (if applicable) The specific model designation completes the identification of a vehicle, vessel, or piece of equipment.
- What is the current odometer / hour-meter reading? (vehicles and equipment) Federal law (49 CFR Part 580) and state law require an odometer disclosure on most vehicle transfers; for equipment, engine hours state the item's use. Record the whole-number reading (no tenths) as of the sale date.
- Which federal odometer certification applies? Federal law (49 CFR 580.5) requires the transferor to certify one of three mutually exclusive statements about the reading. Choose 'actual mileage' unless the odometer has rolled past its mechanical limit (typically 99,999 or 999,999) or you know the reading is not the true mileage.
- What is the total purchase price? The price is the consideration that makes the transfer enforceable and is used for sales/use tax and registration. Enter the full amount in U.S. dollars.
- How is the buyer paying? The payment method documents how the price was satisfied and whether any balance remains, which affects when title should pass.
- In what form is payment made? Identifying cash, check, or transfer creates a clear record of how funds moved, useful if a check bounces or a dispute arises.
- How much is the deposit or amount paid at signing? When a balance remains, we record what was paid up front and what is still owed so the payment terms are unambiguous.
- When is the remaining balance due? Fixes the deadline for the buyer to pay the rest, and lets us tie transfer of title to full payment if you choose.
- Describe the installment schedule. For installment sales, spell out the number, amount, and timing of payments so the obligation is enforceable and clear.
- Describe the property being traded and its agreed value. When part or all of the price is paid in traded property, describe it and state its agreed value so the total consideration is documented.
- When does ownership (title) pass to the buyer? Sets the moment the buyer legally owns the item and bears risk of loss: at signing, or only once payment is complete. If you choose 'only upon full payment,' Seller retains the certificate of title and a security interest until paid.
- On what date will the property be delivered? If delivery is not at signing, this date sets when the buyer takes possession and, if you chose, when title and risk pass.
- Where will the property be delivered or picked up? Recording the delivery or pickup location clarifies each party's responsibility for transport and pins down where possession changes hands.
- How is the property being sold as to condition? This drives the disclaimer. Most private sales are 'as-is' with no warranties. Say here if you are giving any assurance about condition.
- Describe the limited warranty being given. If you are giving any warranty, state exactly what it covers and for how long so both sides know the seller's obligation and its limits.
- List any known defects or problems being disclosed. Disclosing known issues protects the seller from later fraud claims and gives the buyer an accurate picture even in an as-is sale.
- Is there any lien, loan, or security interest on the property? A seller normally must convey clear title. If a lien exists, we need to state how it will be cleared so the buyer is protected.
- Provide the lienholder name, balance, and payoff/assumption details. We identify the lienholder and amount and how the debt will be handled so title can pass free of encumbrances or the assumption is documented.
- Who is responsible for any sales or use tax and registration fees? Clarifies who bears transfer taxes and DMV/registration costs so there's no surprise after closing.
- How should disputes be resolved? Choose litigation in the governing state's courts (with an exclusive-venue clause), or binding arbitration. Either way, the document includes a jury-trial waiver and a prevailing-party attorneys'-fees clause.
- Any additional terms or special conditions? Capture anything specific to your deal, such as included accessories, return conditions, contingencies, or other agreed terms, so the writing reflects the full bargain.
- Will this bill of sale be notarized? Some states require notarization for vehicle or boat transfers; notarization also strengthens the document's evidentiary weight. Choose whether to include a notary acknowledgment.
- Which notary acknowledgment form should be used? California and several other states require a specific verification preamble on the certificate. Choose the California-style form if signing in a state that mandates it; otherwise use the standard acknowledgment.
- Should the seller and buyer sign one joint acknowledgment or separate ones? Use separate acknowledgments if the seller and buyer will sign before different notaries, in different counties, or in different states; a single joint block only works if both appear before the same notary.
- Will notarization be performed by remote online notarization (RON)? Remote online notarization lets the signer appear before the notary by live audio-video technology instead of in person, where state law permits. Choose 'yes' to use the RON appearance language.
- Will witnesses sign? Witness signatures add proof of execution and are required in a few states for certain transfers. Choose whether to include witness lines.
Frequently asked
About the Personal Property Bill of Sale and how HDAi works.
What is a Personal Property Bill of Sale? +
A Personal Property Bill of Sale is proof that an item legally changed hands, with the price, the condition, and an as-is disclaimer. It covers a car, a boat, equipment, furniture, or any other personal property. People selling or buying a used item privately use it for the paper trail, for the DMV, for taxes, or just to prove the deal is done and the item was sold as-is.
Is HDAi's Personal Property Bill of Sale legally binding? +
The Personal Property Bill of Sale HDAi generates is a professionally drafted document that becomes binding once it is completed, reviewed, and properly signed. If you want a licensed Hart David Carson attorney to finish it, book a planning call. The firm's flat-fee packages, the Illinois Family Plan and Company Launch, cover the most common needs; for any other draft, an Illinois attorney will tell you on the call what finishing it would involve.
Do I need a lawyer to use this Personal Property Bill of Sale? +
You can generate and download the Personal Property Bill of Sale in minutes, free of charge. A licensed Hart David Carson attorney can then review it and tailor it to your facts before you sign, which is the part no template can do.
What makes this Personal Property Bill of Sale current for 2026? +
Vehicle-specific fields (VIN, odometer with the federal disclosure) appear only when the item is a vehicle. The as-is, no-warranty language follows the current UCC, and the odometer disclosure meets federal 49 CFR Part 580 in the electronic-title era. Payment by crypto or a payment app is covered, and remote online notarization is an option.
How long does the Personal Property Bill of Sale take? +
Estimated time about 18 min (35 questions), depending on how much you already know. The document assembles as you answer. Export it as PDF or Word, or send it to a Hart David Carson attorney for review.
Does this Personal Property Bill of Sale work in my state? +
HDAi's interview is state-aware. If you ask an attorney to finish the draft, a licensed Hart David Carson attorney confirms it against your state's requirements before you rely on it. Validity and required formalities vary by state.
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